Ways To Email a Therapist | A Simple Etiquette Guide

How to email a therapist? Email allows you to stay in touch with potential clients, which is a great way to improve your relationship with them.

You can use email as an avenue for direct communication, follow up after sessions together and even assist someone during their mental health crisis if necessary!

There are many aspects to how the email should be written. The tone of the email should be professional, but also vulnerable at the same time.

A subject line for an email to a therapist is important as well. In this blog post, we will talk about how to write an email that reflects how you feel and what your goal is with the therapist.

How To Email A Therapist? (What To Do Beforehand)

Emailing a therapist is an excellent way to get help and learn more about how therapy can benefit you. However, it can be difficult when you don’t know what to say or how to start the email.

Before sending an email to a therapist for free, it’s important to consider the tone of voice and how your message will be interpreted by the recipient.

Your therapist is not going to know that you’re nervous or excited if these emotions aren’t reflected in your words.

It’s also vital that you don’t come across as overly formal or too casual, since this could make them feel uncomfortable and affect their ability to connect with you on a professional level.

If you ask yourself how to contact a therapist for the first time, then you can follow the advice. If they can’t relate to your concerns or struggles, then there isn’t much point in seeing them at all!

How To Reach Out To A Therapist? (Rules For Emailing A Therapist)

So here are some tips for writing emails that will help therapists understand where you’re coming from and give them insight into what’s going on inside of your head so they can provide the best care possible for you during therapy sessions…

Starting With Greetings: Greetings can be tricky, especially when you don’t know the therapist’s pronouns. If it is an honor to have them as your doctor and the last name sounds familiar like Dr., then go ahead with “Hi [First Name]!”

It would also make sense if they were referred by someone else because that means there was some type of relationship between those two people in order for this referral to happen!

Greetings often seem simple but figuring out how to address a professional such as a therapist requires careful thought about what words will fit best given their identity within our society. For instance: Hi Drs.? Last names are commonplace so just use ‘Dr.’ unless

Then Switch To The Main Point: This is the first step in starting a conversation with an individual who may be experiencing mental health issues. First, introduce yourself and state why you’re reaching out about therapy; simply say “I want to start talking”.

It’s straightforward and makes it easy for people not used or knowledgeable on these topics because they can just reply back with one-word answers like “OK” if you are asking them questions from their own point of view without having any knowledge of what has been discussed beforehand!

Briefly Describe Your Need: In the initial email to a therapist, it is important that you simply state what issues or concerns are leading up to your appointment.

Cosmetic surgeons often send their new clients an introductory note about how and why they became interested in cosmetic surgery as well as some background information on themselves because this helps establish rapport between patient and provider.

This passage might also help when writing out correspondence with mental health professionals: “In order words for therapy sessions there isn’t any specific format required since each person has different needs; however

Therapists recommend introductions which should include details regarding past experiences at home trying unsuccessfully cope before seeking professional assistance

Asking For Phone Call Option: A therapist should never judge their patient by only getting an email or phone call.

They always have the option of meeting in person, but many find that this is much more intimate and personal than just talking on the phone for 10-15 minutes before deciding if there’s anything worth going forward with further appointments.

For those who cannot travel far from home because it would inconvenience them too greatly financially (this includes people living paycheck to paycheck), then live sessions are not available as options since they must be local enough that traveling back after each session becomes unnecessary wear.

Asking About Total Cost: Therapists often charge a single session fee, but some offer sliding scale rates, and others require payment upfront. You can ask about the cost in your initial email or during consultation time with them to find out more information before getting started!

At The End:

No need to waste time, just ask about the next steps and indicate how they can reach you. That’s it! You’re done

The Basic Email Template

To understand the full process, here is the email to the therapist template:

Dear Dr. Xy,

For over 15 years, I have been struggling with a mood disorder. I would like to make an appointment so we can discuss ways in which you might be able to help me get back on my feet or at least live on my own terms with less stress.

I’m interested in starting therapy and wanted to know if you are taking on new clients. I would like an appointment as soon as possible, could we set up a phone consultation?

I look forward to hearing from you soon; let’s plan something great together.

AB( Your Name)

Why Should You Email A Therapist?

One of the benefits of emailing a therapist rather than seeing one in person is being able to talk through your issues in your own time frame. A therapist is there for you, but they are not tied to a set schedule so it allows for more individualized attention.

Emailing also makes it easier to get advice that may or may not be appropriate for everyone. You can then apply what you learn from each experience and move forward accordingly with an informed decision based on the context of where you are at in your life.

When You Should Email Your Therapist?

Emailing a therapist is the norm in many places, but there are a few circumstances where you should avoid emailing your therapist.

Emailing might feel more secure because it can be asynchronous and doesn’t require you to talk face-to-face with them, but I would advise renting or borrowing an office for your emails. The below list represents times when this may be necessary:

  • When you’d like the therapist’s opinion about something without having to directly ask?
  • When you’re feeling suicidal now (though current evidence suggests that email therapy is effective)
  • When You Should Email Your Therapist For Advice Instead of Help


How to email a therapist, what is the best way? Emails are impersonal and can be seen as spam by some so it’s important to do your research before you send one.

Here are some tips for composing an effective email that won’t get lost in inbox oblivion or misinterpreted. First off, know to who you’re sending this message to-is it someone with whom you’ve had prior contact? If not, introduce yourself briefly at the top of your email (if they read past that point).

Additionally, make sure there isn’t anything inside the body text like typos or grammatical errors that might deter them from reading further; use spell check! Finally when writing about time frames make sure they align with their office hours